Workday + NetSuite Integration

Unify HR and Finance with Workday + NetSuite

Workday is an enterprise-grade HCM platform for HR, payroll, and workforce planning. NetSuite handles your financial operations. Companies running both systems need employee data, payroll costs, and organizational structures to stay aligned — without manual reconciliation.

At BrokenRubik, we integrate Workday with NetSuite to automate the flow of people data into your financial system.

What We Build

Employee Record Sync: New hires, terminations, transfers, and promotions in Workday automatically update NetSuite employee records. Department, subsidiary, class, and manager assignments stay in sync across both systems.

Payroll Journal Entries: Workday payroll results generate NetSuite journal entries with full GL coding — wages by type, employer taxes, benefits, deductions, and accruals mapped to the correct accounts by department and entity.

Organizational Structure Mapping: Workday's supervisory organizations map to NetSuite departments, classes, and locations. When your org structure changes in Workday, the financial reporting structure in NetSuite updates accordingly.

Budget and Planning Data: Headcount and compensation data from Workday feeds into NetSuite budgets and forecasts, keeping workforce planning aligned with financial planning.

Position and Compensation Tracking: Position-level data from Workday (headcount, open positions, compensation bands) syncs to NetSuite for labor cost forecasting and budget variance reporting.

FAQ

Which system is the master for employee data?

Workday is typically the system of record for HR and people data. NetSuite receives employee data for financial purposes — expense reporting, AP approvals, payroll posting. We configure the sync direction based on your operational model.

How do you handle Workday's complex data model?

Workday's object model (workers, positions, supervisory organizations, cost centers) differs significantly from NetSuite's flat employee record. We build a transformation layer that maps Workday's hierarchical structure to NetSuite's dimension-based approach.

Can this work with Workday Adaptive Planning?

Yes. If you use Workday Adaptive Planning (formerly Adaptive Insights), we can integrate planning and actuals data between Adaptive, Workday HCM, and NetSuite for a unified financial planning workflow.

Get Started

Connect Workday with NetSuite for unified HR and finance operations.

Book a free strategy call