An independent audit to strip away shelfware, negotiate renewal caps, and align your NetSuite spend with actual value before you sign.
Independent advisors · We work for you, not Oracle · 40+ contract reviews completed
NetSuite renewal coming up? Most companies overpay by 20-30%. Start the audit 120 days before renewal.
Check your renewalThese aren't NetSuite problems. They're contract problems. You don't need a new ERP\u2014you need someone to audit what you're paying for.
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We work for you, not Oracle. We have zero incentive to keep you on a bigger contract. Every recommendation is backed by your actual utilization data.
Every user, role, and module analyzed
Specific dollar amounts for each idle module
CPI data to contest unjustified uplifts
Auto-renewals, minimums, exit penalties
Stabilize before negotiating the next term
We can join calls with your Oracle rep
NetSuite license optimization is the systematic audit and renegotiation of your NetSuite contract — user license types, module add-ons, role assignments, contract structure, and renewal terms. Most mid-market accounts have 15-30% of license cost wasted on misaligned user types, dormant accounts, and modules that nobody uses. We typically recover $30K-$200K/year in license savings.
Common patterns we find: full users ($129-199/mo) assigned to people who only need employee self-service ($15-25/mo), dormant accounts still active months after the user left, modules paid for but not configured (Manufacturing, WMS, SuitePeople), CRM-only users on full licenses, and unused sandbox add-ons.
License audit reviews each user against actual usage and recommends right-sizing per role.
NetSuite renewals automatically include 5-8% price increases unless you negotiate caps. The window for renegotiation is 90-120 days before contract end — by the time the renewal letter arrives, leverage is already gone.
We help clients prepare for renewal: usage data, alternative cost benchmarks, multi-year vs annual decisions, and the specific levers that move Oracle's pricing flexibility.
Most accounts pay for modules they don't fully use. Advanced Inventory ($500/mo) when you only use basic inventory features. Manufacturing ($600-2,000/mo) configured but never adopted. SuiteCommerce Standard when SuiteCommerce Advanced was sold.
We audit module usage and identify which modules to drop, downgrade, or replace with cheaper alternatives that still meet business needs.
Beyond raw price, contract terms matter: cancellation flexibility, price increase caps, true-up vs true-down rules, sandbox refresh allotments, and support tier inclusions. Most companies sign without reviewing these.
Our license audits cover both pricing and contract structure so you don't lock in unfavorable terms for 3 years.
Real projects from real clients. Names and details with permission.
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Native SuiteCommerce blog system integrated with NetSuite for seamless content management.
NetSuite SuiteCommerce development for Cartridges Direct: high-performance, flexible storefront.
Simplify deck plug and screw selection for DIY home improvement projects. Deckmatch helps home centers and DIYers find the right fasteners easily.
Discover how BrokenRubik built a custom draft order system in SuiteCommerce, letting B2B reps manage parallel orders without cart limitations.
Strategic migration from SuiteCommerce to Shopify to enhance performance, SEO, and user experience.
A structured engagement designed to give you maximum leverage at renewal. We handle the analysis - you handle the negotiation, armed with data.
We review your current agreement, renewal terms, and pricing history. We identify auto-renewal dates and negotiation windows.
We pull data from your NetSuite instance: login frequency, module usage, role assignments, and feature adoption across your organization.
You receive a detailed report showing shelfware, underutilized modules, and specific dollar amounts you can recover at renewal.
We arm your team with data and talking points. We can join renewal calls to provide technical evidence and counter vendor claims.
Send us your renewal timeline. We'll tell you exactly what you can save\u2014and whether an audit is worth your time.
Confidential engagement. Your vendor will never know you're preparing.
Ideally 120 days before your renewal date. This gives you enough time to complete the audit, build your negotiation strategy, and engage Oracle/NetSuite from a position of strength. If you're closer to renewal, reach out anyway—we can fast-track the process.
Shelfware is any NetSuite module, user license, or feature you're paying for but not actually using. Common examples include Advanced Revenue Management, Warehouse Management, SuiteAnalytics Connect, and user licenses for employees who rarely log in. Most companies have 20-30% shelfware.
Not mid-term—NetSuite contracts typically don't allow reductions until renewal. But at renewal, you have significant leverage. Our audit gives you the data to justify dropping underutilized modules and negotiating lower rates on what you keep.
We provide the technical analysis and can join calls as your technical advisor, but your procurement team leads the commercial negotiation. We arm them with the data and talking points they need.
That's actually one of our specialties. We assess what's working, what's broken, and create a stabilization roadmap. This serves dual purposes: it gets you actual value from your current investment, and it strengthens your renewal negotiation position.
The audit typically costs a fraction of what clients save. Most engagements pay for themselves 5-10x. We'll give you an honest estimate of potential savings during our initial conversation—if the numbers don't justify the audit, we'll tell you.
That's the most common scenario. You don't want to leave NetSuite—you just want to pay a fair price for what you actually use. The audit helps you right-size your contract without disrupting your operations.
Still have questions? Drop us a message, we'd love to hear from you!
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