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NetSuite License Optimization
Stop the “Renewal Chaos.” Pay Only for What You Use.
An independent audit to strip away shelfware, negotiate renewal caps, and align your NetSuite spend with actual value before you sign.
Independent advisors · We work for you, not Oracle · 40+ contract reviews completed
NetSuite renewal coming up? Most companies overpay by 20-30%. Start the audit 120 days before renewal.
Check your renewalThe Transformation
What changes after an independent audit
These aren't NetSuite problems. They're contract problems. You don't need a new ERP\u2014you need someone to audit what you're paying for.
Before the Audit
- Paying for modules nobody uses (Advanced Revenue Mgmt, WMS, SuiteAnalytics Connect)
- Annual renewal hikes of 10-15% with no explanation
- No visibility into actual license utilization by user or role
- Auto-renewal traps that lock you in before you can negotiate
- OneWorld tier when your subsidiary structure doesn’t require it
- Failed implementation but still paying full license price
After BrokenRubik
- Every module justified by actual usage data—shelfware eliminated
- Renewal caps negotiated based on CPI benchmarks and market rates
- Complete utilization dashboard: logins, modules, roles, features
- Contract terms reviewed with 120-day negotiation runway
- Right-sized tier aligned to your real business structure
- Stabilization roadmap to finally get value from your investment
Audit Results by the Numbers
average savings on renewal
shelfware identified per audit
contract reviews completed
total client savings (USD)
What the Audit CoversStart the Audit
A complete license audit\u2014not a sales pitch
We work for you, not Oracle. We have zero incentive to keep you on a bigger contract. Every recommendation is backed by your actual utilization data.
Utilization audit with login frequency data
Every user, role, and module analyzed
Shelfware detection under 5% utilization
Specific dollar amounts for each idle module
Price benchmarking against current market rates
CPI data to contest unjustified uplifts
Full contract review for hidden traps
Auto-renewals, minimums, exit penalties
Implementation rescue roadmap
Stabilize before negotiating the next term
Negotiation talking points and call support
We can join calls with your Oracle rep
Client Work
What this looks like in practice
Real projects from real clients. Names and details with permission.
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Our Process
How the audit works
A structured engagement designed to give you maximum leverage at renewal. We handle the analysis—you handle the negotiation, armed with data.
- 1
Contract Review
We review your current agreement, renewal terms, and pricing history. We identify auto-renewal dates and negotiation windows.
- 2
Utilization Audit
We pull data from your NetSuite instance: login frequency, module usage, role assignments, and feature adoption across your organization.
- 3
Savings Report
You receive a detailed report showing shelfware, underutilized modules, and specific dollar amounts you can recover at renewal.
- 4
Negotiation Support
We arm your team with data and talking points. We can join renewal calls to provide technical evidence and counter vendor claims.
Don't sign that renewal without an audit
Send us your renewal timeline. We'll tell you exactly what you can save\u2014and whether an audit is worth your time.
What happens next:
- 1Tell us your renewal date and current contract size
- 2We'll assess potential savings in an initial call
- 3Get a detailed audit with specific recommendations before you negotiate
Confidential engagement. Your vendor will never know you're preparing.
Tell us about your project
Related Services
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Frequently Asked Questions
When should we start the audit?
Ideally 120 days before your renewal date. This gives you enough time to complete the audit, build your negotiation strategy, and engage Oracle/NetSuite from a position of strength. If you're closer to renewal, reach out anyway—we can fast-track the process.
What do you mean by shelfware?
Shelfware is any NetSuite module, user license, or feature you're paying for but not actually using. Common examples include Advanced Revenue Management, Warehouse Management, SuiteAnalytics Connect, and user licenses for employees who rarely log in. Most companies have 20-30% shelfware.
Can we actually remove modules from our NetSuite contract?
Not mid-term—NetSuite contracts typically don't allow reductions until renewal. But at renewal, you have significant leverage. Our audit gives you the data to justify dropping underutilized modules and negotiating lower rates on what you keep.
Do you negotiate with Oracle on our behalf?
We provide the technical analysis and can join calls as your technical advisor, but your procurement team leads the commercial negotiation. We arm them with the data and talking points they need.
What if our implementation is partially failed?
That's actually one of our specialties. We assess what's working, what's broken, and create a stabilization roadmap. This serves dual purposes: it gets you actual value from your current investment, and it strengthens your renewal negotiation position.
How much does the audit cost vs. how much we'll save?
The audit typically costs a fraction of what clients save. Most engagements pay for themselves 5-10x. We'll give you an honest estimate of potential savings during our initial conversation—if the numbers don't justify the audit, we'll tell you.
What if we're happy with NetSuite but think we're overpaying?
That's the most common scenario. You don't want to leave NetSuite—you just want to pay a fair price for what you actually use. The audit helps you right-size your contract without disrupting your operations.
Still have questions? Drop us a message, we'd love to hear from you!
Get in touch