Rippling + NetSuite Integration

Rippling brings HR, IT, and Finance under one platform. Employee onboarding, payroll, benefits administration, device management, and app provisioning all run through a single system. But your financial accounting runs in NetSuite. Without integration, your finance team manually translates Rippling payroll data into NetSuite journal entries every pay period, re-enters employee records, and reconciles benefits costs across systems. The Rippling + NetSuite integration automates that data flow and keeps your people data and financial data aligned.

How Rippling + NetSuite Works

The integration connects Rippling's unified workforce platform to NetSuite's ERP, automating the transfer of employee data, payroll results, and benefits information. Data flows from Rippling to NetSuite on a scheduled or event-driven basis.

Here is the typical flow:

1. New employees are onboarded in Rippling with department, location, and role assignments
2. Employee records sync to NetSuite, creating or updating employee or vendor records
3. Payroll runs are processed in Rippling on your normal schedule
4. After payroll finalizes, the integration generates journal entries in NetSuite
5. Earnings, taxes, deductions, and employer contributions map to the correct GL accounts
6. Department and class allocations reflect each employee's assignment in Rippling
7. Benefits costs and employer contributions post as part of the payroll journal or separately, depending on your preference

Employee lifecycle changes, such as promotions, transfers, terminations, and department changes, update automatically in NetSuite as they happen in Rippling.

Key Features

• Automated employee sync: New hires, terminations, and changes in Rippling flow to NetSuite without manual data entry, keeping employee records consistent across both systems
• Payroll journal entry creation: Each pay run in Rippling generates properly coded journal entries in NetSuite, broken out by earnings type, tax jurisdiction, and deduction category
• Department and cost center mapping: Rippling's organizational structure maps to NetSuite departments, classes, and locations for accurate cost allocation
• Benefits cost posting: Employer-paid benefits, 401(k) match, HSA contributions, and insurance premiums post to the correct NetSuite accounts
• Multi-entity support: Companies with multiple NetSuite subsidiaries can route employee data and payroll postings to the correct entity based on Rippling assignments
• PTO and accrual tracking: Time-off balances and accruals from Rippling can flow to NetSuite for liability tracking

Common Use Cases

Eliminating payroll entry bottlenecks. For companies with 50 or more employees, manual payroll posting consumes significant finance hours every pay period. The integration reduces this to a review-and-approve step.

Keeping employee records in sync across systems. When an employee changes departments in Rippling, the corresponding NetSuite record updates automatically. No more end-of-month discovery that cost allocations were wrong because someone forgot to update the ERP.

Accurate benefits accounting. Benefits costs are often one of the largest expense categories and one of the most manually intensive to post correctly. The integration ensures employer contributions post to the right accounts every time.

Onboarding and offboarding automation. When Rippling handles the full onboarding process, the NetSuite side of that process, creating the employee record, assigning the correct subsidiary and department, happens without a separate request to finance.

Getting Started

A Rippling + NetSuite integration typically takes 3-5 weeks to implement. The primary work involves mapping Rippling's payroll output to your NetSuite chart of accounts, configuring department and subsidiary routing rules, and testing with one or two pay cycles before going live.

We recommend running parallel: let the integration create journal entries while your team continues manual posting for one or two pay periods. Compare the results, confirm accuracy, then cut over.

Talk to us about Rippling integration

Frequently Asked Questions

Does the integration support Rippling's global payroll for international employees?expand_more

How granular are the payroll journal entries?expand_more

Can we sync contractor payments from Rippling to NetSuite?expand_more

What about Rippling's IT and device management data?expand_more

How does the integration handle mid-period changes like salary adjustments or transfers?expand_more