Airbase + NetSuite Integration

Airbase consolidates corporate cards, bill payments, expense reimbursements, and purchase order approvals into one spend management platform. The NetSuite integration pushes fully coded transactions into your GL, replacing three or four separate systems with one.

Your AP Process Probably Has More Steps Than It Needs

Airbase positions itself as the all-in-one spend management platform -- corporate cards, bill payments, expense reimbursements, and purchase order approvals in a single system. For NetSuite customers, the pitch is simple: handle all spending workflows in Airbase, and let the integration push clean, coded transactions into NetSuite for accounting.

The appeal is real. Instead of managing corporate cards through one system, AP through another, and expenses through a third, everything consolidates into Airbase. Your accounting team gets pre-coded transactions in NetSuite rather than raw data they need to classify and approve.

The integration between Airbase and NetSuite is one of Airbase's primary selling points, and they've invested heavily in making it work well. But "works well out of the box" still requires thoughtful configuration to match your specific chart of accounts, approval workflows, and reporting needs.

What We Build

Vendor Bill Sync: Bills entered and approved in Airbase create vendor bills in NetSuite with full GL coding. Line items map to your chart of accounts, and department/class/location segments carry over. The bill arrives in NetSuite ready to post, not ready to code.

Corporate Card Transactions: Airbase virtual and physical card transactions sync to NetSuite as credit card charges or expense reports. Each transaction includes the GL account, vendor, and memo from Airbase's categorization rules. Receipt images attach to the NetSuite record.

Employee Reimbursements: Out-of-pocket expenses submitted in Airbase flow to NetSuite as expense reports. The coding happens in Airbase where the employee and their manager can classify it. By the time it reaches NetSuite, it's ready for posting.

Purchase Order Workflow: If you use Airbase for PO approvals, the approved PO can create a corresponding purchase order in NetSuite. When the vendor invoice arrives, it matches against the PO for three-way matching.

Entity and GL Mapping: The configuration work centers on mapping Airbase's category structure to your NetSuite chart of accounts. Vendors, departments, classes, locations, and subsidiaries all need alignment. Airbase provides a mapping interface, but getting it right requires someone who understands both systems.

Technical Details: Airbase offers a native NetSuite integration built on SuiteTalk APIs. Configuration happens primarily in Airbase's admin interface. Data flows are near-real-time for most transaction types, with batch processing available for high-volume scenarios. Airbase handles the middleware layer -- there's no third-party iPaaS required.

Key Benefits

• Pre-coded transactions. GL coding happens at the point of spend, not after the fact in accounting.
• Consolidated spend management. One system for cards, bills, and reimbursements instead of three.
• Approval workflows before NetSuite. Spending gets approved in Airbase; NetSuite receives only approved, coded transactions.
• Real-time visibility. Committed spend shows up in reports before transactions are finalized.
• Reduced close time. Month-end becomes validation rather than data entry.

Is This Right for You?

Airbase-NetSuite integration makes sense for companies that are adopting Airbase as their spend management platform. If you're already committed to Airbase, the NetSuite integration is table stakes -- you need it.

Where it gets questionable is if you're evaluating Airbase purely to fix a NetSuite AP problem. NetSuite has decent native AP capabilities, and there are lighter-weight tools that solve specific pain points without replacing your entire spend workflow. Make sure you need the full Airbase platform before committing to both the tool and the integration.

Frequently Asked Questions

Does the Airbase NetSuite integration support multi-subsidiary setups?expand_more

How does Airbase sync corporate card transactions to NetSuite?expand_more

How long does an Airbase NetSuite integration take to implement?expand_more

Can I keep my existing AP approval workflow in NetSuite with Airbase?expand_more

Talk to us about your spend management integration