Stampli + NetSuite Integration

Stampli adds a collaboration layer on top of AP automation -- stakeholders discuss, clarify, and approve invoices directly on the document, with AI-powered GL coding that learns from your patterns. Approved invoices create vendor bills in NetSuite automatically.

AP Automation with a Collaboration Layer

Stampli approaches accounts payable differently from other AP automation tools. While platforms like Tipalti and Bill.com focus on processing invoices through a workflow, Stampli adds a communication layer around each invoice. Stakeholders can discuss, ask questions, and provide context directly on the invoice — like a comment thread attached to each AP document.

For companies where invoice processing involves back-and-forth between AP, department managers, and vendors — "Is this the right PO?" "Was this work actually completed?" "Why is this amount different from the quote?" — Stampli's collaborative approach reduces the email chains and Slack messages that slow down invoice approval.

The NetSuite integration creates vendor bills from approved Stampli invoices, keeping your GL accurate without manual data entry.

At BrokenRubik, we integrate Stampli with NetSuite so your AP process gains both automation and the human workflow layer that native approval workflows don't handle well.

What We Build

Invoice Capture and OCR: Invoices forwarded to a Stampli email address or uploaded directly are processed by Stampli's AI. The system extracts vendor, invoice number, amounts, line items, and dates. Over time, the AI learns your coding patterns and suggests GL accounts, departments, and classes automatically.

Collaborative Approval: Each invoice becomes a conversation thread. AP tags the project manager to confirm work was delivered. The manager adds context. The VP approves. All communication is attached to the invoice record — no separate email threads to track. This audit trail shows not just who approved but the discussion that led to approval.

NetSuite Vendor Bill Creation: Approved invoices in Stampli create vendor bills in NetSuite automatically. The bill includes all GL coding, department/class assignments, and the original invoice as an attachment. The vendor bill in NetSuite is audit-ready from creation.

PO Matching: Stampli matches invoices against NetSuite purchase orders. Two-way and three-way matching (PO, receipt, invoice) catches discrepancies before payment. Matched invoices can auto-approve within tolerance thresholds; mismatches route for review.

Vendor Management: Stampli maintains vendor information and payment preferences. New vendor onboarding captures W-9s, banking details, and tax information. This data syncs to NetSuite vendor records.

Payment Processing: Stampli can handle payment execution (check, ACH, virtual card) or hand off approved invoices to your existing payment process in NetSuite. The integration supports either model.

Technical Details

The integration uses Stampli's native NetSuite connector, which is pre-built and maintained by Stampli. Configuration includes:

• Mapping Stampli fields to NetSuite vendor bill fields
• Configuring GL account, department, class, and location defaults
• Setting up PO matching rules and tolerance thresholds
• Defining approval routing based on amount, vendor, or expense category

Setup typically takes 1-2 weeks for the technical integration plus 1-2 weeks for workflow configuration and user training.

FAQ

How is Stampli different from Bill.com or Tipalti?

Stampli's differentiator is the collaboration layer. Bill.com and Tipalti focus on processing efficiency — getting invoices through the workflow as fast as possible. Stampli focuses on the human element — making it easy for people to discuss, clarify, and decide within the context of each invoice. If your AP bottleneck is communication (not data entry), Stampli addresses the right problem.

Does Stampli's AI actually work?

It improves over time. For the first few weeks, you'll confirm or correct most AI suggestions. After processing 50-100 invoices, the accuracy for repeat vendors and expense types is typically 85-95%. It doesn't eliminate human review, but it reduces it from coding every field to confirming pre-populated values.

What does Stampli cost?

Stampli pricing is typically per-user per-month, starting around $125-200/user/month for the base platform. Volume-based pricing may apply for high-invoice-count environments. Contact Stampli directly for current pricing.

Frequently Asked Questions

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Get Started

Automate your AP process with Stampli's collaborative approach.

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