Paycor + NetSuite Integration

The Paycor integration automates payroll journal entries in NetSuite after every pay run. Gross pay, employer taxes, benefit deductions, and retirement contributions post to the correct GL accounts by department -- eliminating the manual export-and-map cycle that causes month-end reconciliation headaches.

Paycor Runs Payroll. NetSuite Needs the Journal Entries.

Paycor is popular with mid-market companies for payroll, HR, and workforce management. It does those things well. What it doesn't do is talk to your general ledger automatically. After every pay run, someone on your accounting team is exporting a payroll register, mapping earnings and deductions to GL accounts, and creating journal entries in NetSuite.

This is error-prone work. Payroll journals have dozens of line items -- gross pay by earnings type, employer taxes by jurisdiction, benefit deductions, garnishments, retirement contributions. One wrong account number or transposed figure, and your labor costs are misstated until someone catches it during reconciliation.

The integration automates the entire process. Payroll runs in Paycor, and the corresponding journal entries appear in NetSuite, correctly coded and ready to post.

What We Build

Payroll Journal Automation: After each Paycor pay run, the integration extracts the payroll data and creates a summarized journal entry in NetSuite. Every earnings code (regular pay, overtime, bonus, commission) maps to its GL account. Every deduction (federal tax, state tax, benefits, retirement) maps to the appropriate liability or expense account. Department-level allocation splits the journal across cost centers.

Employee Record Sync: New hires added in Paycor create corresponding employee records in NetSuite. We map the fields that matter for your financial processes -- department, location, subsidiary, hire date, job title. Terminations and transfers in Paycor update the NetSuite record to keep both systems aligned.

Tax Liability Tracking: Employer tax liabilities (FICA, FUTA, state unemployment, local taxes) post to the correct liability accounts in NetSuite. When Paycor remits taxes on your behalf, we create the corresponding payment entries to clear those liabilities.

Benefits Accounting: Employer contributions to health insurance, dental, vision, 401(k) match, HSA, and other benefits each map to their own expense and liability accounts. No more lumping all benefits into a single account and hoping the details are somewhere in a spreadsheet.

Pay Period Accruals: When pay periods don't align with month-end (and they rarely do), we generate accrual entries that estimate the payroll expense for days worked but not yet paid. These auto-reverse in the following period.

Technical Details: Paycor offers a REST API with payroll summary data, employee demographics, and earning/deduction detail. We connect through middleware (typically Celigo or a custom integration service) to extract post-payroll data, transform it into the journal entry format your chart of accounts requires, and push it to NetSuite via SuiteTalk. The integration runs automatically after each pay run with error notification for any mapping failures.

Key Benefits

• Accurate payroll journals every time. Automated mapping eliminates the errors inherent in manual data entry.
• Proper cost allocation. Labor costs split by department, location, and class exactly as tracked in Paycor.
• Reduced close time. Payroll journals ready same-day instead of waiting for manual entry.
• Benefits visibility. Full employer benefit cost tracked by plan and department.
• Consistent employee data. One entry point for employee changes, propagated to both systems.

Is This Right for You?

If you're running Paycor for payroll and NetSuite for accounting, this integration should be a priority. Manual payroll journal entry is one of the riskiest recurring accounting tasks -- it's repetitive, time-sensitive, and the detail is overwhelming.

The only reason to delay is if you're considering switching payroll providers. If Paycor is your long-term platform, automate the connection to NetSuite now. The ROI shows up in the first month when your accounting team stops spending a full day on payroll journals.

Frequently Asked Questions

How does the Paycor NetSuite integration handle payroll journal entries?expand_more

Can Paycor employee data sync to NetSuite automatically?expand_more

How long does a Paycor NetSuite integration take to set up?expand_more

Does the integration support multi-state payroll tax mapping?expand_more

Let's automate your payroll-to-GL process