Bill.com + NetSuite Integration

Accounts payable is one of those processes that quietly consumes hours every week. Invoices arrive from dozens of vendors in different formats. Someone enters them into NetSuite. Someone else routes them for approval. Payments get scheduled, checks get cut or ACH files get created, and then everything needs to reconcile. Bill.com was built to simplify this. But if your ERP is NetSuite, running AP in Bill.com without integration means double entry, delayed postings, and reconciliation headaches at month-end. The Bill.com + NetSuite integration eliminates that gap entirely.

How Bill.com + NetSuite Works

The integration creates a bidirectional data flow between Bill.com and NetSuite. Vendor bills created or received in Bill.com sync to NetSuite as vendor bills. Payments processed through Bill.com post back to NetSuite with full remittance detail. On the AR side, invoices created in NetSuite can push to Bill.com for electronic delivery and payment collection.

The typical flow looks like this:

1. Vendor invoices are received in Bill.com via email, scan, or upload
2. Bill.com uses AI to extract invoice data and match to existing vendors
3. The invoice syncs to NetSuite as a vendor bill with proper GL coding
4. Approval workflows run in Bill.com based on your configured policies
5. Upon approval, Bill.com processes payment via ACH, check, or virtual card
6. Payment data syncs back to NetSuite, clearing the open payable
7. Bank reconciliation data flows automatically

For accounts receivable, the flow reverses. NetSuite invoices push to Bill.com, customers receive electronic invoices with payment links, and payments received post back to NetSuite as customer payments.

Key Features

• Automated invoice capture: Bill.com's AI reads incoming invoices and pre-populates vendor, amount, due date, and line-item detail before syncing to NetSuite
• Bidirectional vendor sync: Vendor records stay aligned between both systems, including payment terms, addresses, and banking details
• GL account mapping: Bill.com expense categories map to your NetSuite chart of accounts with configurable rules for departments, classes, and locations
• Approval workflow integration: Approval chains configured in Bill.com honor your internal policies, and approval status syncs to NetSuite for audit trail
• Multi-subsidiary support: Companies with multiple NetSuite subsidiaries can route invoices to the correct entity based on vendor, department, or custom rules
• Payment reconciliation: Every payment processed in Bill.com creates a corresponding payment record in NetSuite, matched to the original bill

Common Use Cases

Scaling AP without adding headcount. Companies processing 200+ vendor bills per month see the most impact. The integration eliminates manual entry and approval routing, letting your existing team handle higher volume.

Remote and distributed finance teams. Bill.com's cloud-based approval workflows combined with NetSuite integration mean approvers can review and authorize payments from anywhere, with everything posting correctly to the ERP.

Audit readiness. Every invoice image, approval action, and payment confirmation lives in both systems. When auditors ask for supporting documentation, it is attached to the transaction in NetSuite.

Cash flow forecasting. With all payables and receivables synced in real time, NetSuite dashboards reflect true cash position. No more guessing what is still sitting in Bill.com waiting for approval.

Getting Started

Implementing a Bill.com + NetSuite integration typically takes 3-5 weeks depending on your volume and complexity. We start by mapping your chart of accounts, configuring vendor sync rules, and setting up approval workflows. Testing with real invoices ensures everything codes correctly before going live.

If you are manually entering Bill.com data into NetSuite or struggling with reconciliation between the two systems, this integration pays for itself quickly.

Talk to us about Bill.com integration

Frequently Asked Questions

Does the integration support Bill.com's virtual card payments?expand_more

Can we keep our existing approval workflows in Bill.com?expand_more

How are vendor duplicates handled between the two systems?expand_more

What happens if an invoice fails to sync?expand_more

Does this work with NetSuite OneWorld for multi-subsidiary companies?expand_more