Ramp + NetSuite Integration

Corporate card programs generate a lot of transactions. Every swipe, tap, or online purchase needs a receipt, a category, a GL code, and eventually a journal entry or vendor bill in NetSuite. Ramp makes the card side efficient with automated receipt matching, spend controls, and real-time transaction feeds. But without integration, your finance team still manually exports Ramp data and enters it into NetSuite. The Ramp + NetSuite integration eliminates that manual step, pushing coded and approved expenses directly into your ERP.

How Ramp + NetSuite Works

Ramp captures corporate card transactions in real time. Cardholders categorize expenses, attach receipts, and add memo details through the Ramp app. The integration takes that enriched transaction data and creates corresponding entries in NetSuite.

The process works like this:

1. Employee makes a purchase with their Ramp card
2. Ramp captures the transaction and auto-matches the receipt
3. The cardholder confirms or adjusts the GL coding in Ramp
4. Ramp's policy engine checks spend limits and category rules
5. Approved transactions sync to NetSuite as journal entries or vendor bills
6. Receipts and supporting documentation attach to the NetSuite transaction
7. Your credit card clearing account reconciles automatically

Ramp's AI-driven categorization learns from your team's coding patterns over time, reducing the number of transactions that need manual review. The integration passes those learned categories through to the correct NetSuite GL accounts.

Key Features

• Real-time transaction sync: Corporate card transactions flow from Ramp to NetSuite as they are approved, not in monthly batches
• Automated GL coding: Ramp's intelligent categorization maps to your NetSuite chart of accounts, reducing manual coding effort
• Receipt attachment: Every receipt captured in Ramp attaches to the corresponding NetSuite transaction for audit readiness
• Department and class allocation: Transactions code to the correct NetSuite department, class, and location based on cardholder assignments and spend rules
• Multi-entity support: Companies using NetSuite OneWorld can route Ramp transactions to the correct subsidiary based on cardholder entity
• Credit card reconciliation: The integration maintains a clearing account workflow that simplifies monthly credit card statement reconciliation

Common Use Cases

Replacing manual credit card coding. If your finance team spends hours each month downloading credit card statements and coding transactions in NetSuite, this integration eliminates that workflow entirely. Transactions arrive pre-coded with receipts attached.

Enforcing spend policies in real time. Ramp's spend controls work before the purchase happens, not after. Category-level limits, vendor restrictions, and approval requirements prevent out-of-policy spending. Only compliant transactions flow to NetSuite.

Accelerating month-end close. Credit card reconciliation is often one of the last items completed during close. With transactions syncing in real time and receipts already attached, there is nothing to batch-process at month-end.

Scaling card programs without scaling AP headcount. As you issue more Ramp cards to more employees, transaction volume grows. The integration ensures that growth does not proportionally increase finance workload.

Getting Started

Ramp + NetSuite integration is one of the faster implementations in the expense management category. Most companies are live within 2-3 weeks. The main work is mapping Ramp categories to your NetSuite GL accounts and configuring department and class assignments for cardholders.

If you are already using Ramp and manually reconciling to NetSuite, you already know exactly how much time this will save. If you are evaluating Ramp as a corporate card solution, the NetSuite integration is a strong reason to choose it.

Talk to us about Ramp integration

Frequently Asked Questions

Does the integration handle Ramp's virtual cards and vendor-specific cards?expand_more

How does the integration handle reimbursements for out-of-pocket expenses?expand_more

Can we split a single transaction across multiple GL accounts or departments?expand_more

What happens when a transaction is disputed or reversed?expand_more

Does this replace Ramp's native NetSuite integration?expand_more