Contents5 sections ↓
Connect NetSuite OpenAir with NetSuite ERP
Oracle NetSuite OpenAir is a professional services automation (PSA) platform that handles project management, resource planning, time tracking, and expense management. While OpenAir excels at running services operations, your financial data lives in NetSuite ERP.
The integration between OpenAir and NetSuite creates a seamless flow from project delivery to revenue recognition — no manual journal entries, no reconciliation headaches.
At BrokenRubik, we've built OpenAir-NetSuite integrations for professional services firms, IT consultancies, and agencies that need their PSA and ERP systems talking to each other in real time.
What We Build
Project and Client Sync: Customer records, projects, and project tasks sync bi-directionally between NetSuite and OpenAir. When your sales team closes a deal in NetSuite, the project structure appears in OpenAir automatically.
Timesheet to Revenue: Approved timesheets in OpenAir generate billing records in NetSuite. Whether you bill time-and-materials, fixed-fee, or milestone-based, we configure the integration to match your revenue model.
Expense Integration: Employee expenses submitted in OpenAir flow to NetSuite as vendor bills or journal entries, properly coded to projects, departments, and GL accounts.
Resource Cost Tracking: Actual hours and costs from OpenAir feed into NetSuite project profitability reports, giving you real-time visibility into margins by project, client, and practice area.
Why This Integration Matters
Professional services firms without this integration typically spend 3-5 days per month on manual data entry and reconciliation between systems. Finance teams re-key timesheet data, project managers can't see real-time profitability, and revenue recognition requires spreadsheet gymnastics.
With the integration running, approved time automatically becomes revenue. Expenses flow to the right accounts. Project profitability is visible in real time, not two weeks after month-end.
Technical Approach
Most OpenAir integrations use the OpenAir XML API combined with NetSuite's SuiteTalk or RESTlet APIs. We typically build through:
- Celigo integrator.io for companies already on the Celigo platform
- Custom middleware (Node.js or n8n) for companies wanting more control
- Native SuiteCloud connectors when the data flow is straightforward
Data mapping between OpenAir and NetSuite is the critical piece. Project structures, billing rules, expense categories, and GL account mappings all need careful configuration.
What clients ask before signing
Get Started
Unify your professional services operations with a proper OpenAir-NetSuite integration.
Need NetSuite OpenAir | PSA + NetSuite?
Tell us about your setup — typical NetSuite OpenAir | PSA integrations go live in 2-6 weeks.
Get StartedKey Capabilities
- Project sync
- Timesheet integration
- Expense posting
- Revenue recognition
